Parent Committee meeting - Meeting Minutes

23 July 2025

In Attendance

Justin O’Hare –Group Leader

Leigh Stevens - Secretary

Alexandra Kirk – Hall Hire

Matt Philips - Parent

First Aid Course

Looking at booking this for the Scouts in October.   Ideally would like a sponsor/s to help pay for the courses (approx. $5k).    Various ideas discussed:-

·        Asking Parents to see if their respective companies will be a Bronze / Silver / Gold sponsors to see if this can cover the costs

·        Asking Parents about their respective companies doing charity donation matches – could this help secure funding?

·        Matt Philips will reach out to hospitals to see if they would cover the cost of the First Aid training

·        Any other ideas for sponsor (as Grants too difficult to secure)

Events

We need volunteers to help at the following scheduled events:-

·        Beach to Beach – 24 August.   We need adults / scouts to help man the Water Station

·        Halloween – Wed 29 October.   We need adults to help facilitate this community event.

Christmas Trees

The weekend for Christmas Tree sales has been confirmed as 13~14 December 2025.   We have some volunteers who will help with the organisation of the event:-

·        Christmas Tree Signs / Painting / Distribution / Collection – Niki and Gina have volunteered to help on this

·        Raffle Tickets / Prizes – Leigh to reach out to our regular sponsors, and to try and secure some additional prizes

·        Rep to contact local business to show posters / email schools – Need a volunteer for this

·        Ordering / Receipt Of the Trees 13/14 December – Carl Hinton has volunteered to help on this

·        Running the Christmas Tree Project – Mark Power has volunteered to help run this

Trivia Night

Tentative date agreed as Saturday 20 September.  

Plan to charge for tickets prior to the evening (to ensure revenue is made to go towards Jamboree 2027).

Plan to outline the Jamboree 2027 in Poland – so that every one is aware of the level of fundraising required.

Scout Hall Hire

Keen to explore ways to try and earn more money from the hire of our Scout Hall.  Looking at possible discounted fees for a longer contract, and charge more for one-off hires.

We need to secure a volunteer to help Alex facilitate the hire process.

Defibrillator

Discussed the possibility of having a Defibrillator at the Scout Hall.   Looking at ways / costs to make this happen.